High-Level Personal Assistant
Job title: Personal Assistant to Film Producer
Location: Remote work (with international coordination)
Employment Type: Full-Time
About the Opportunity
An accomplished executive in the entertainment industry is seeking an exceptional Personal Assistant to provide high-level administrative and personal support. This is an exciting opportunity for an organized, resourceful, and discreet professional who thrives in a fast-paced environment and enjoys managing multiple priorities.
The successful candidate will become a trusted right hand, helping to coordinate both professional and personal responsibilities while ensuring day-to-day operations run seamlessly.
Key Responsibilities
Manage a dynamic and ever-changing calendar, including appointments, meetings, and personal commitments.
Coordinate Zoom meetings, conference calls, and virtual appointments across multiple time zones.
Manage and prioritize email correspondence, ensuring timely responses and follow-up.
Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
Track action items and follow up with clients, vendors, and key contacts.
Organize digital files, documents, and confidential records.
Handle personal errands and special projects as required.
Liaise with business partners, service providers, and external stakeholders professionally.
Anticipate needs, identify potential scheduling conflicts, and proactively resolve issues.
Maintain the highest level of discretion while handling sensitive and confidential information.
Provide general administrative support to ensure the executive's personal and professional life operates efficiently.
Qualifications
High school diploma required; an Associate's or Bachelor's degree is an asset.
Minimum of 3 years' experience as a Personal Assistant, Executive Assistant, or in a comparable support role.
Exceptional organizational and time management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office 365, Google Workspace, Zoom, and other productivity tools.
Comfortable coordinating international schedules across multiple time zones.
Ability to work independently, exercise sound judgment, and prioritize competing demands.
Professional, polished, dependable, and highly adaptable.
Absolute discretion and commitment to confidentiality are essential.
Preferred Qualifications
Experience supporting C-suite executives, entrepreneurs, or professionals in the entertainment, media, or creative industries.
Familiarity with international travel coordination and logistics.
Strong problem-solving skills with the ability to anticipate needs before they arise.
What We're Looking For
The ideal candidate is someone who is proactive rather than reactive. You are calm under pressure, exceptionally organized, detail-oriented, and capable of managing confidential matters with professionalism. You enjoy being the person who keeps everything running smoothly behind the scenes and take pride in delivering excellence.
If you are looking for a unique opportunity to support a high-performing executive in a dynamic and rewarding environment, we encourage you to apply.
To Apply:
Please submit your résumé along with a brief cover letter outlining your relevant experience and why you would be an excellent fit for this opportunity.
Email to submit: careers@klkconsulting.com